Compliance & Governance - Overview

Purpose

This section provides guidance on compliance requirements and governance frameworks for the Kinana Content Hub platform. It references existing policies and procedures maintained in the YHT corporate SharePoint repository.

Compliance Framework

Kinana operates within multiple regulatory jurisdictions and must comply with:

UAE: Personal Data Protection Law (PDPL)
Egypt: Law 151/2020 (Data Protection)
International: GDPR (for potential EU users)
Educational: Ministry of Education standards (UAE, Egypt)
Accessibility: WCAG 2.1 AA standards
Localization: Arabic language and RTL requirements

IP Governance Framework

Location: YHT Corporate SharePoint - PMO Records
Access: All development team members
Maintenance: Product Manager + IP Governance Committee

IP Strategy

Kinana's IP protection approach:

Trademarks: Primary protection mechanism for brand and platform names
Trade Secrets: Core protection for proprietary algorithms, processes, and implementations
Patents: Not pursued (difficult to defend novel approaches in software)
Copyright: Automatic protection for original code and content

Rationale: Trade secrets and trademarks provide more practical and cost-effective protection for educational technology platforms than patents.

SharePoint Repository Structure

PMO - Records - All Documents

All IP governance documentation is maintained in the corporate SharePoint site with the following structure:

PMO Records/
├── Documents/
│   ├── IP Strategy, Governance, Roadmap documents
│   ├── Filing Procedures, Budget Plans
│   ├── Ownership Matrix, Risk Management
│   └── NDA templates and Contract clauses
├── Guidelines/
│   ├── Project Lifecycle Guidelines
│   └── Life Cycle Model Guidelines
├── Processes/
│   └── Roadmap Alignment Process
├── Policies/
│   ├── IP Governance Policy
│   ├── Open-Source Software Usage Policy
│   ├── IP Protection Policy
│   └── R&D and Innovation Policy
├── Forms/
│   ├── Innovation Disclosure Form
│   ├── Risk Registers (IP, Asset, Trade Secret)
│   ├── KPI Template
│   └── Third Party License Register
└── Templates/
    ├── Licensing Agreements
    ├── Collaboration Agreements
    └── Document Templates

Key IP Governance Documents

All documents maintained at version 1.0 on SharePoint:

Strategy & Planning (D-IP-001 through D-IP-005)

IP Strategy Document
Governance Committee Charter
IP Roadmap
Filing Procedures (trademarks)
Budget & Resource Plan

Operations & Management (D-IP-006 through D-IP-011)

Incident Response Plan
IP Ownership Matrix
IP Positioning Analysis
NDA and Contract IP Clauses
Committee Roles and Responsibilities
Change Control and Version Logs

Policies (PL-IP-001 through PL-IP-004)

IP Governance Policy
Open-Source Software Usage Policy
IP Protection Policy
R&D and Innovation Policy

Forms (F-IP-001 through F-IP-008)

Innovation Disclosure Form
KPI Template
Risk Registers (IP, Asset, R&D Pipeline, Trade Secret)
Tools and Systems Inventory
Third Party License Register

Templates (T-IP-001, T-IP-002, and general templates)

Customer Licensing Agreement
Partner Collaboration Agreement
Standard document templates

Documentation Organization

Regulatory Compliance

Requirements and implementation for jurisdictional data protection and educational standards.

Data Privacy

Accessibility

WCAG 2.1 AA compliance implementation, testing procedures, and assistive technology support.

Localization

Arabic language support, RTL implementation, and translation management processes.

Security Compliance

Security policies, access control frameworks, and audit reporting.

Compliance Responsibilities

Product Manager

Overall compliance strategy
Stakeholder liaison for regulatory matters
IP governance coordination
License management

Solution Architect

Technical implementation of compliance requirements
Security architecture and controls
Access control implementation
Audit trail systems

Senior Developer

Code-level compliance implementation
Security best practices in development
Accessibility implementation
Localization technical support

QA / Project Manager

Compliance testing and validation
Accessibility testing
Documentation of compliance evidence
Audit preparation support

Using SharePoint IP Governance Resources

Access

URL: Provided by Corporate IT (YHT SharePoint)
Permissions: All Kinana development team members have read access
Updates: Managed by IP Governance Committee

When to Reference

Daily Development:

Open-source library decisions → OSS Usage Policy
Third-party integrations → Third Party License Register
Innovation ideas → Innovation Disclosure Form

Contract Review:

Customer agreements → Customer Licensing Template
Partner collaborations → Partner Collaboration Template
NDAs → NDA and IP Clauses document

Risk Management:

IP risks → IP Risk Register (F-IP-003)
Trade secrets → Trade Secret Register (F-IP-006)
Asset tracking → IP Asset Register (F-IP-004)

Strategic Planning:

Product roadmap → IP Roadmap document
Budget planning → IP Budget & Resource Plan
Committee decisions → Governance Committee Charter

Document Naming Convention

All IP governance documents follow standard naming:

D-IP-XXX: Documents
PL-IP-XXX: Policies
F-IP-XXX: Forms
T-IP-XXX: Templates

Version control: All documents currently at v1.0

Compliance Monitoring

Regular Reviews

Quarterly: IP asset inventory review
Bi-annually: Policy compliance audit
Annually: Full IP governance assessment

Audit Preparation

SharePoint repository serves as evidence base
All policies, procedures, and registers up-to-date
Traceability from code to IP protection mechanisms

Compliance Training

Managed by: Corporate HR and Legal
Frequency: Annual refresher, onboarding for new members
Topics:

IP protection fundamentals
Trade secret handling
Open-source compliance
Data privacy requirements
Security best practices

Last Updated: November 2025
Version: 1.0
IP Governance Framework: v1.0 (SharePoint)